2nd Annual Cookeville Christmas Market &
Santa's Southern Barn Sale
If you are interested in becoming a vendor for this event, you will find the application links on the Upcoming Events page. Simply click the image of the event and the application will open.
***If you aren't already signed into a Google account, you will be asked to sign in or create one. You can use any email to do this and it only takes a few quick seconds. Using a free application via Google helped us to keep our vendor costs down. If you don't have access to your Google account anymore you can create a new one for free. Thanks for your understanding!
You will also need to submit the photos requested and please be sure to answer all questions so we can help you get a booth in the order we received your application.
Part of your booth fee will pay for advertisement for YOU!
We are inviting food & boutique trucks to this event as well as crafters, artists, and bakers!
This is an indoor & outdoor event that will be held in the Putnam County Fairgrounds. There will be a $2 admission for adults and it is all donated to the Veterans Hall. Children 12 & under get in free.
About the Booth Space
Booth space is not guaranteed until payment is processed. No refunds of booth fees if you cancel due to all proceeds going to advertising and venue fees.
There is not a payment due date. However, your booth is not guaranteed until we receive payment. Booths are not reserved until payment is submitted. Booths are filled on a first come first served basis. So even if your application is accepted, your booth space is not guaranteed until you are paid. If your application is accepted, you will receive an email with payment information so you can pay by Venmo or Paypal. When you apply, if you have a special request please make sure you include this in the comments. We will try to accommodate the request but it is not guaranteed.
All booths must be completely set up at least 10 minutes prior to the gates opening at 10am. After you've been accepted and paid, you'll receive setup and breakdown details close to the event dates.
1. Is there electricity available in the booth?
Yes, there is electricity available. You will need to provide your own extension cord(s) and/or power strip.
2. Do we bring our own tables and chairs?
You will need to bring your own tables and chairs. If you have any displays, walls, etc. you will want to bring those when you set up the day before the show. Keep in mind your entire booth display and items to sell must fit inside the booth space you have paid for. Each vendor is required to bring all equipment and supplies needed for his or her items. Tables will be expected to be draped with your choice in color based upon your product and business. NO visible trash or boxes. Grounds must be left in the same condition it was in when you arrived. No items can be nailed or taped on the walls. You must have your own displays if you need to accomodate hanging items. This rule is not negotiable.
3. Is there any separation between booths (I.E. Drapes)?
There aren't any separators or walls between booths unless you have an indoor booth in the South grand stand. We mark the spaces out on the ground.
4. Is special parking available for vendors?
Yes. Parking is free for everyone as well.
5. How early can we come to set up?
We will begin setup on Thursday the 4th. You can also set up the Friday of the event as long as you can be fully ready for customers 10 minutes before we open. You'll receive an email closer to the event with the specific time and information. If this changes and an earlier setup time is available we will be sure to inform everyone in advance.
6. Do our helpers get in free?
Yes, they do. We will provide an information packet when you show up to sign in and a bracelet will be provided for anyone working your booth.
7. Will this event be advertised? The show will be well advertised on the radio, billboards, flyers, and on social media. Be sure to tell your friends and customers, advertise this on your own sites or social media, and help spread the word!
8. Can we decorate or play music at our booth? Yes, in fact we encourage you to do so! This only enhances the festive shopping experience for your customers.
10. Will the event be cancelled if it rains or snows? No, this is a rain or shine event so weather will not cause any cancellation.
Important Vendor Information
Vendors are required to bring their own tents (if you have an outdoor booth), tables, chairs, and sales equipment.
Unless you purchase Frontier city wide wifi, there will not be internet available. You'll need to use the data from your device if you plan to run credit/debit cards. Be sure to have your app downloaded prior to the event.
Generators are permitted.
Only hand-carried restocking may be done during event hours.
Vendor are responsible for the cleaning of any debris prior to leaving.
Vendors must keep their merchandise within the allotted boundaries of the booth space.
If you have an outdoor space - Vendors are not required to use a tent with walls HOWEVER, if there is inclement weather, your items could get wet or blown away. You are welcome to pack them away and restock the next morning too. Your items will be protected with walls overnight. The tent does NOT have to be white and walls aren't required, just suggested for overnight.
Vendors should make every effort to make displays attractive and within the theme of the events.
Vendors are responsible for their own personal liability and product liability insurance. Southern Accents Market, City of Cookeville, Putnam County Fairgrounds are not responsible for any liability arising out of negligent acts of the vendor or their employees or for any injuries sustained by employees or vendors.